Cross posted to K&K.
Several years ago when we started using Heron's Lodge for residential weekends we had to take out Public Liability Insurance as it was a condition of the booking. There was fund raising done through the board with the expectation that we would then include money for future insurance as part of the cost of any future residential gathers.
The group who were organising the Gathers at Heron's Lodge have said they do not want to continue and no one else has come forward to take over.
I am very loathe to pay the renewal (due 1st April) unless we know that we are going to need PLI. The renewal money is currently sat in one of my bank accounts (worry not, the paper statements at home have "CBB Money not mine" scrawled across them so that if anything happens to me the kids know not to spend it!) Several of the people who contributed to the original sum of money have moved away from the board since then and others haven't been able to attend a Gather.
My feeling is to ring the insurance company and ask them to hold off the renewal for a year (rather than cancelling outright and having to fill it in all the details again) and see if any further gathers are arranged which need PLI. If not I would then suggest that the money is used to help fund the board.
We have been running a successful October Gather at Robin Hole near Leeds for many years, but the Guide Group who own the place are making it harder and harder (and a lot more expensive) to book it. Does anyone have any further ideas? It needs to be somewhere relatively cheap to book, good for both road and public transport links and have good kitchen and living space as well as beds/bunks/mattresses for sleeping on. Ideally we've tried to keep the cost (including food, insurance, booking fee, power, any resources needed etc) to under £30 to keep it as affordable as possible.
"How long does getting thin take?" asked Pooh anxiously
"About a week, I should think" said Christopher Robin